California Classical Association, Northern Section (Revised and Approved, October 21, 2006)
The Northern Section, being an integral part of the California Classical Association, conforms to the Constitution of the general association in all matters not specifically stated in these By-laws.
1. The officers of the Northern Section shall be a president, a vice president, a secretary and a treasurer. 2. The officers shall be elected for two-year terms; the terms of the secretary and treasurer are renewable for consecutive two-year terms upon approval of the membership. 3. Duties of officers: A. It shall be the duty of the president to preside at all meetings; to call meetings of the executive board when necessary; to supervise the activities of the Northern Section; to conduct the business correspondence; and to arrange the program for the two years s/he serves as president with the assistance of the executive board. B. It shall be the duty of the vice president to assist the president at all times; to serve as parliamentarian; to preside at meetings in the absence of the president; to be responsible for the design and production of the printed program for conferences, and to prepare to assume the duties of president for the standard two-year term. C. It shall be the duty of the secretary to take the minutes of all meetings; to keep an accurate list of members of the executive board and to maintain official archives of the minutes. D. It shall be the duty of the treasurer to collect and disburse all monies; to keep a list of all members and notify them of the meetings; to provide a summary report of revenues and expenses at each meeting of the executive board and at the two general meetings of the Northern Section; and to provide an annual summary report for publication in the newsletter at the close of the fiscal year.
II. EXECUTIVE BOARD
1. The affairs of the Northern Section shall be administered by an executive board. 2. The executive board shall consist of the officers and the following: A. the immediate past president; B. at least three (3) and not more than six (6) members-at-large elected for two-year renewable terms, and reflecting representative membership among high school faculty, university faculty, and the wider community; C. any member in charge of a portfolio. 3. The president, vice president and immediate past president shall serve as the nominating committee. 4. To fill a vacancy in the executive board the president shall appoint a member, subject to the approval of two-thirds (2/3) of the executive board. Members at large need not be replaced if the vacancy leaves at least three such members remaining on the executive board. 5. The election of officers and members at large shall occur every two years at the spring meeting of the Northern Section. 6. In the event of a vacancy in the office of president, vice-president, secretary, or treasurer, the executive board shall appoint a replacement to fill the office for the remainder of that term, subject to the subsequent approval of two-thirds of the membership at the next regular meeting of the association. 7. The executive board shall meet at least three times a year to plan conferences and conduct the business of the organization. 8. Every effort should be made to insure that major teaching and geographical areas are represented on the executive board.
1. The fiscal year will run from September 1 to August 31. 2. Dues are payable September1 and delinquent November 30. 3. Membership categories and dues shall be recommended by the executive board and set by the membership at the Spring meeting of the Northern Section for the following Fall.
1. Meetings shall be held twice a year on dates to be determined by the executive board. Registration fees and other charges are to be set by the executive board. 2. Invited speakers are guests of the Association at luncheon and may be offered an honorarium. Travel and lodging expenses for any speaker may be paid at the discretion of the executive board 3. Amounts from the registration fees collected for each meeting may be allocated by the executive board to the following: A. the Richard Trapp Grant-in-Aid Award; B. the Junior Classical League; C. the National Committee for Latin and Greek; D. representation at the annual ACL Institute; E. any other special fund of the Association or outside group whose activities are consistent with the purpose of the Association. 4. California Classical Association, Northern Section does not endorse directly or by implication any foreign travel program.
V. PORTFOLIOS AND COMMITTEES
1. Portfolios, long term assignments which include the newsletter, the web page, representation at the Foreign Language Association of Northern California (FLANC), chairmanship of the Marian McNamara Scholarship committee, and sometimes Laetaberis, shall be assumed by willing members of the board. A general member who assumes any of these portfolios shall be appointed a member-at-large. 2. The executive board shall appoint such other committees as may be needed for the Northern Section.
VI. AWARDS AND GRANTS-IN-AID
1. A distinguished service award may be offered annually to an individual or organization who has served the cause of Classics. 2. Richard Trapp Grant-in-Aid may be made by the executive board to assist particular members in furthering their knowledge of the Classics or methods of teaching. 3. The Marian McNamara Scholarship will be offered annually to a high school senior who plans to continue the study of Classics in college. The selection of the awardee will be determined by an ad hoc committee and based on merit. The application packet must be postmarked by May 1, and the recipient is to be notified no later than June 15.
The rules of procedure in all meetings shall be Robertʼs Rules of Order.
These By-laws may be amended at any general meeting of the Northern Section by a vote of fifty percent (50%) plus one of the members present, provided that the text of the proposed amendment(s) is made available to the members at least one month in advance of the meeting.